Kofax Mobile Capture

As mobile devices become part of our everyday life, mobile capture is becoming an interesting new concept. Kofax Mobile Capture™ turns a smart phone or tablet into a scanning device which not only captures a document, but can also extract critical data. With this powerful capability field representatives or customers themselves can capture documents, photos and data using smart phones or tablet computers to initiate critical business processes at the earliest point in the process.

Capture Information... Instantly, from Anywhere
		With Kofax Mobile Capture you are able to provide better and faster service to your customers by turning their smart phones or tablets into sophisticated scanning devices. Customers can capture documents, photos and data using smart phones or tablet computers and have the relevant data automatically extracted and sent to your business processes. They can kick off a claim process, send information for a loan application, provide proof of delivery – and thousands of other tasks – all from the palm of their hand. The power of Kofax Mobile Capture enables you to be more responsive to your customers, speed processes, reduce costs and grow revenue.
Enabling your customers to capture information at the Point of Origination™ from virtually anywhere and deliver it to your systems speeds transactions and differentiates you from the competition. Turn any smartphone or tablet into a robust information capture application Automatically optimize the images for highest quality Transform images into editable, searchable information with smaller file size Add meta data Submit the right data to business processes, archives or systems Read More...

Documentum v7

Documentum v7.0 has been released by EMC late 2012 and we wanted to explain the product background as a number of our customers are asking whether they should upgrade to it.

Documentum Content Server v7.0 is a release primarily focused on facilitating the implementation of D2 and xCP v2. There is no WebTop for v7.0, but v6.7. SP2 is certified against this build, as too is xPlore v1.3.

So if you are looking to migrate to a D2/xCP stack then we do recommend the upgrade, however, if you going to stay with the WebTop platform then we recommend staying with v7.0.

As you can see from the changes below they are focused on server operations.

• AES-128 Encryption for TLS/SSL Cryptography
• Enhanced Type Caching
• Intelligent Session Management
• LDAP Nested Group Synchronization
• Support for Kerberos in Multiple Domains
• Projection of the Dormancy Status to Connection Brokers
• Virtual Deployment
• Remote Key Management (RKM)
• ACS Server Dormancy Status
• ACS/BOCS Deep Export Support
• Documentum Messaging Services (DMS) High Availability
• Documentum Messaging Services (DMS) Can Be Installed on Content Server Host
• FIPS 140–2 Compliance
• AES-128 Encryption for TLS/SSL Cryptography
• Widening of User and Group Name Properties
• Better Installation Experience

The release notes are available in EMC's PowerLink, but don't hesitate to reach out to us if you require more information.

Happ New Year from Portford!

Portford to Speak at OCARMA on Return On Investment (ROI)

Portford will be speaking at the OCARMA on Return On Investment (ROI).

Location:  Orange County Sanitation District
Board Room – Administration Building
10844 Ellis Avenue, Fountain Valley, California 92708-7108

Time:  11:30 AM – 1:00 PM

Topics for the session are:

• What is ROI?
• Types of ROI – Value vs Cost Savings
• Methodology for Achieving ROI
• Building the Business Case
• Measuring the Value

Click on the link below to register:

http://ocarma.org/wordpress/

Create a Central Document Management Repository through Migration

	Document management is becoming a commodity, which can create a problem for companies who are looking to centralize their documents into one repository. Commoditization helps make document management solutions accessible, allowing them to quickly spring up in different departments, divisions and locations. With the cloud providing more and more online solutions, a department looking for document management does not have to rely on IT for hardware. Internally, many organizations have Microsoft SharePoint and/or another document management system such as Documentum, OpenText or FileNET to manage documents. In addition to these controlled document management systems, there are network file-shares, cloud storage, and FTP sites that can also store and provide access documents.
The more content each solution stores the bigger the problem becomes, compounding the challenge of centralized document management. Each individual solution provides it own value, but does not allow a unified approach to managing documents and associated data.
Two BIG Reasons to Migrate
	Save on Maintenance and Resource Costs. Multiple document management solutions mean multiple annual maintenance bills that can mount up. Consolidating in one repository can allow you to retire solutions to save on maintenance and reduce hardware. Multiple systems also require resources with multiple skill sets, and possibly require more consulting time to support and maintain.
	Realizing the Value of One Central System. One repository provides a global view of documents that facilitates better searching, allows better data integration, and also creates a foundation to facilitate initiatives that are not possible when documents are split between repositories. These initiatives include workflow, retention management and information discovery that can work on the complete scope of documents rather than just a smaller subset.

How Can We Help?
DocuNECT is a solution to manage the capture and migration of documents from a number of different sources and document management systems. DocuNECT works in conjunction with our Idea to Implementation (i2i) methodology that has a complete reconciliation process that can help satisfy quality organizations that the documents have been moved from one system to another without the “chain of custody” being broken.

Ten Features of DocuNECT for Migration
1	DocuNECT can migrate documents and meta-data to and from popular document management systems.
2	DocuNECT can also interrogate file-shares, FTP/sFTP sites, user’s machines and cloud storage for documents to migrate.
3	Users can also manually migrate documents from their email, their file systems, or use the Virtual Print Driver to print documents directly into the new document management system.
4	Business rules can be applied to automatically classify documents and extract meta-data to allow it to be correctly placed into the target document management system.
5	Users can verify/change information using a web-based application before it is finally distributed.
6	Documents can be converted to and from a number of different formats.
7	Documents can be appended together, or broken apart, to better represent their classification and associated meta-data.
8	Data can be distributed to, or accessed from, business applications.
9	Duplicate documents can be identified and either ignored or reviewed before being distributed to their final location.
10	If the "out of the box" features are not enough, DocuNECT has a powerful Microsoft .NET API to allow documents and data to be exported or distributed to "home grown" solutions.
Want to see a complete features list?
Take the First Step Towards a Centralized Solution
Contact one of our consultant that specializes in migrations to understand how you can take the first step towards a centralized solution. The consultant will work with you to understand the scope of your migration project and suggest the right approach to get your migration on the right path.
Email: sales@portfordsolutions.com
Telephone: 909 484 9929

DocuNECT Feature List

Check out the list of features currently in DocuNECT (v4.6). There are only two editions of DocuNECT, one for document capture and one for document management. We want to reduce the number of modules people have to purchase to make it easy to plan your document management implementation.

Although DocuNECT is already rich with features, we have a solid roadmap that will continue to address your document management needs.  

DocuNECT Capture Feature List 
DocuNECT DM Feature List

Portford is Interviewed on Correlsense Blog

Click on the link below to view Bruce Bolton's answers to a series of Documentum architecture and monitoring questions: 

http://www.correlsense.com/blog/an-interview-with-documentum-expert-bruce-bolton/