Life Science Project Management

Portford Solutions' Experienced Life Science PM Team Provides You with Active, Engaged Project Leaders

 

With over 20 years of experience managing initiatives within Life Science, we are skilled at using technology to improve our partner's processes, and practiced at managing the process evolution, organization change, and management expectations that accompany these projects. We have advanced schedule and budget oversight controls in place, pre-configured to plug in to your R&D Organization.

 

Portford Consulting - Project Control

People People
We integrate into your existing team, forming productive work relationships quickly and easily. We're accustomed to matrixed reporting, and understand how to communicate at all levels in your life science organization

Experienced Project Managers
Our PMs bring years of life science specific project management background with them. We ramp up quickly, understand the pressures inherent with R&D, and help you achieve your initiative on time and on budget

Life Science Process and Technology Experts
Tempered in the crucible of enterprise clinical services projects, our PMs understand your R&D challenges. We can help you model a new process, deploy a new technology (our expertise ranges from Document Management to Core Site Research tools)

Power Up Documentum D6 with DocuNECT

 DocuNECT is an electronic document capture and migration solution that captures electronic documents from their source, extracts and organizes the necessary business data, and then distributes it to a third party business application to make the information readily available.

Visit our DocuNECT for D6 Solution Page

What is DocuNECT?

The following online presentation provides an overview of DocuNECT:

 












Access our library of demos by clicking on the icon below:

Key Functions

Desktop Capture Applications: Easily capture documents directly from the desktop, using the Virtual Print Driver, the Windows Explorer or Microsoft Outlook integration

Using Multi-Function Devices: Utilize multi-function or network based scanners to capture documents for indexing using DocuNECT's web based indexing application

Automating Document Import: Automate document imports from third party vendors, web sites, FTP/sFTP sites and more

Automating Indexing: DocuNECT can extract and apply business rules against the content of documents to automate the indexing process

File Share Migration: Migrate legacy file shares into D6, applying business rules to the folder structure and/or document content to populate the D6 index values

DocuNECT Document Analyzer v3.0 Releasd

Document Analyzer allows you to inventory documents that are stored on your local or network hard-drive. This is a free-application that is provided by Portford Solutions Group, Inc. that helps identify different types, duplicates and volume of documents. This application can be used to help organize documents as part of a migration to a document management system. The information about each file system analysis is stored in a local database.

What's new in this version: Version 3.0 provides the following new enhancements: - Duplicate and usage chart - Time Span analysis to display how frequently the documents have been accessed - Ability to import an analysis from another Document Analyzer - Export the folder structure and files (no content just the file stub).

Download now from CNET.com:
http://download.cnet.com/DocuNECT-Document-Analyzer/3000-10743_4-75328472.html

Personnel Concepts Accelerates Growth with Capture Driven Business Process Automation

The Challenge...
   
In 2008, , Steve Slezak, Director of Quality Management - Direct Marketing Americas at Personnel Concepts set out to modernize the company’s order entry process with an automated information capture solution. Slezak explained, “We wanted to use technology as a reliable platform going forward -- one that could easily handle peak volumes and resolve resource issues, and that would be sustainable if the company doubled or tripled in size.” Slezak sought the expertise of long-time Kofax partner, Portford Solutions, to help identify, build and implement the right capture-driven technology solution. .


The Solution...
 
Working with Bradley Grell and Bruce Bolton, founding partner of Portford Solutions, the Personnel Concepts team defined the following basic requirements for their new automated order capture/order entry solution:

• Speed and Capacity - Ability to handle 2500+ orders daily with a reduced headcount and no backlog
• Flexibility - Capable of processing varied forms without disrupting operations
• Accuracy - Proven ability to accurately read all document types including handwritten information, enabling fast and complete order verification
• Performance - An easy-to-use solution that improves efficiency and operates without problems – no IT skills required
• Scalability - A sustainable process and solution that would continue to be viable if the company expands rapidly

In August of 2008 when Slezak initially approached Portford Solutions, he had an aggressive goal in mind. He wanted a production solution in place, and his team trained, before the peak order cycle began in December. He also wanted assurance that the order entry volume that required 12 staffers in the past could be handled by no more than 1.5 full time employees with the new solution in place. Bolton, confident in Portford Solutions’ ability to define and customize a winning solution, provided Slezak with a “success clause” that included a money-back guarantee if his primary objectives weren’t met. The initial evaluation cycle was accelerated in order to achieve the timing objective Slezak set forth. Portford Solutions presented three potential platforms and Kofax quickly became the frontrunner for its proven capabilities. Post-evaluation, Portford Solutions recommended a customized solution based on the Kofax Capture software platform and Kofax Transformation Modules (KTM). According to Bolton, “Kofax was a more mature solution, well-proven with thousands of customers in production. We felt very comfortable recommending Kofax to Personnel Concepts.” Before the decision could be finalized, Portford Solutions demonstrated the Kofax solution to the Personnel Concepts team. Personnel Concepts’ head of IT evaluated the architecture on how well it fit within the company’s existing environment and operations team members assessed how usable the solution would be on the floor. “We all knew that because the solution would displace some staffers, it had a very high bar to clear. It had to work.” Because there was no room for error, the support for the Kofax solution over any other was unanimous. Portford Solutions immediately created a detailed implementation plan that Personnel Concepts signed off on. Included in that plan was some customization and the very important “success clause.” Within four months of their initial meetings with Portford Solutions, Personnel Concepts had a new, Kofax-based order entry solution in full production, just before their order volume increased by 130% during peak season. Additionally, Portford Solutions posted an engineer on site to ensure the Personnel Concepts staffers didn’t encounter any problems as they ramped up on their own. “From the outset, orders were processed same day in, same day out, with no carryover and no backlog,” said Slezak. “It was well executed.”
 

The Result...
 
Today, 1.5 full time employees are able to routinely handle the same peak volume that formerly required 12 staffers. The process now includes batching order cards into stacks of 50, then scanning them into the Kofax Capture system. The order entry staff then views and validates orders on the highly user-friendly, 25-field order screen which was customized for them by Portford Solutions.“The accuracy and reliability of our new solution is extremely high,” noted Slezak. Once an order is validated, it is released and a CSV file is created, which then automatically is uploaded into Personnel Concepts’ main system where the order is built. The Sales team then calls every customer to verify the information on their order. Because the outbound Sales team is now able to receive their orders sooner and view an image of the actual order card for accuracy, they are perceived as more responsive, improving customer satisfaction. “Kofax was the perfect solution at the right time for Personnel Concepts,” commented Slezak. “Teaming with Portford Solutions to customize and implement our Kofax solution resulted in such measurable process improvements and cost savings that our Ontario office has gained global exposure as a technology.

View the full case study on Kofax's Web Site:

http://www.kofax.com/case-studies/personnel-concepts-capture-driven-business-process-automation/